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READER QUESTIONS

Reader Question: Do you need to be paid in Denmark to get job insurance?

A reader got in touch who has residency rights in Denmark, but is paid by a foreign company in a foreign currency into a foreign bank account. Is he still eligible for Denmark's A-kasse job insurance?

Reader Question: Do you need to be paid in Denmark to get job insurance?
Woods Office Augusthus in Copenhagen. Denmark has its own particular form of office politics, according to internationals who have worked at some of the country's firms. Illustration photo: Thomas Lekfeldt/Ritzau Scanpix

The reader, a British person who has residency in Denmark under the post-Brexit deal, pays B-tax to the Danish government, meaning he is classed as self-employed or a freelancer, and has joined the A-kasse unemployment fund set up for his industry. 

“I was assured by the helpful sales person that I was eligible for cover,” he says. “But I have a feeling the person wasn’t entirely sure,” he told The Local.

According to Jes Flatau, the legal chief at Akademikernes A-kasse, which describes itself as “Denmark’s largest and cheapest unemployment fund”, the advisor is right. 

“If the employer does not report wages and working hours to the Danish Tax Authority (SKAT), it is foreign work. And this applies regardless of whether the work is carried out in Denmark or not,” he told The Local.

“But according to the Danish national unemployment insurance rules, you can use foreign work to meet the income requirement for the right to unemployment benefits.”

Amalie Mathiassen, press spokesperson for Danske A-kasser, Denmark’s association for unemployment insurance funds, agreed that it was “irrelevant which country the employer is domiciled in, or which currency the salary is paid in”. 

READ ALSO: Everything foreigners in Denmark need to know about unemployment insurance

This does not, however, mean that the reader necessarily will receive unemployment benefits should he become unemployed, Flatau warned, or at least not yet. 

“The fact that he can register with an A-kasse does not mean that he can also receive unemployment benefits. It requires at least one year of uninterrupted membership of the A-kasse and that he fulfils an income requirement of approximately 250,000 Danish kroner, earned within a maximum of three years.”

There is also ceiling of 21,000 kroner per month that can qualify towards this amount, meaning the earliest you can meet the income requirement is after 12 months (21,000 x 12 = 252,000). 

As the reader’s employment is considered “foreign”, his employer does not have to report his salary to the Danish Tax Authority’s income register, as Danish employers must. This means he will also need to be able to document his income with payslips and employment contracts if he wants to be eligible for a-kasse payouts. 

The reader in this case said that he was paying B-tax, which means he is treated as self-employed or a freelancer, and pays tax on his income after he has been paid and reported it to the tax authority, so he is already reporting income to the tax agency.   

Finally, you need to be “available to the labour market” to receive payouts, which the reader would be, as his post-Brexit residency gives him the right to work in Denmark. 

“You must have a work and residence permit that allows you to take up work at a day’s notice,” Mathiassen said. 

These rules for those with ‘foreign employment’ also apply to members of an A-kasse who leave Denmark to work in a country outside the EEA and Great Britain and Switzerland, but have retained membership of their A-kasse. 

What if the reader is posted to Denmark? 

EU workers seconded or posted to Denmark by a company in another EU state do not need to meet the legislation on social security in the country in which they are working, so would not be eligible to join an A-kasse. They would instead be paid unemployment benefit by their home country if made unemployed. 

If this was the case with the reader, it would say on their payslips that they were making national insurance contributions to their home country, in the reader’s case to National Insurance UK. This is because the rule also applies to UK nationals who have residence and working rights in Denmark under the Brexit Withdrawal Agreement.

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For members

WORKING IN DENMARK

How will Denmark’s new rules on recording working hours affect you?

From July this year, all people working in Denmark will have to document any deviations from their agreed working hours. Here's how it's going to work.

How will Denmark's new rules on recording working hours affect you?

On January 23rd, Denmark’s parliament voted through a law that, among other things, requires all Danish employers to introduce a working hours registration system that makes it possible to measure the daily working hours of each individual employee. 

The requirement, which comes into force on July 1st, implements a 2019 judgement of the EU Court, which stated that all member states needed to bring in laws requiring employers to record how many hours per week each employee is working.

The bill is built on an agreement reached on June 30th last year between the Confederation of Danish Employers, the Danish Trade Union Confederation, and Denmark’s white collar union, the Danish Confederation of Professional Associations. 

Will everyone working in Denmark now need to keep a detailed record of the hours they put in each day? 

No. Workers will only need to register any deviations from the working hours they have already agreed or been scheduled. So long as they stick to their scheduled hours, they never need to open the app, website, or other time registration system their organisation has set up. 

If they have to come in early for an interview, however, or do a bit of preparation for a meeting the next day in the evening, they will be expected to log those extra hours. 

Similarly, if they pop out for a dentist’s appointment, or to get a haircut, those reductions in working hours should all be noted down. 

What do employers need to do? 

All employers need to set up and maintain a detailed record of the actual hours worked by their employees, but the law gives them a lot of flexibility over how to do this, insisting only that the record be “objective, reliable and accessible”. 

They could do it in the old-fashioned way using a shared Excel spreadsheet, or, as most probably will, use an app such as Timetastic from the UK, ConnectTeam from the US, or Denmark’s zTime or Timelog.

To make it easier for their employees, employers can fill their scheduled hours into the time registration system in advance, so that workers only need to make a log of any deviations.  

Under the law, employers are required to keep these records for five years.

Employees empowered to set their own schedule — so called self-organisers — are exempt from the law, but as the law states that such people should be able to reorganise their own working time “in its entirety” and that this power should be enshrined in their contracts, this is only expected to apply to the most senior tier of executives. 

Who will be able to see my working hours? 

Each employee should only have access to their own data, which is covered by the General Data Protection Regulation (GDPR), and should not be able to see a detailed record of hours worked by their colleagues. 

Managers, however, will have access to the working hours records made by their subordinates. 

Will the legislation put limits on how many hours I can work? 

Yes, but in theory those hours already are limited for almost all employees by collective bargaining agreements. 

The new rule is intended to make sure that employees do not work more than 48 hours per week on average over a period of four months, the minimum standard under EU law, known as the 48-hour rule.

People in certain professions can, however, work longer than the 48-hours if they are covered by a so-called “opt-out”. 

Won’t it just be an additional hassle? 

The Danish Business Authority, the government agency which is supposed to support businesses in Denmark, estimates that keeping the time registration system up to date will only take between one to three minutes of employees’ time. 

In addition, it estimates that as much as 80 percent of employees in the country already keep a record of their time. 

Henrik Baagøe Fredelykke, a union official at Lego, said in an article on the website of the HK union, that he believed that the records could serve as an “eye-opener” about unrecorded overtime. 

What was crucial, he said, was that the system was used primarily to ensure that there was no systemic deviation from working hours and not to police employees. 

“It must not be used for monitoring by the management, who can come and say ‘whoa, why didn’t you work 7.4 hours yesterday?’,” Fredelykke said.

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