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AMERICANS IN ITALY

Americans in Italy: Lowering your freelance tax bill and driving test tips

How can you lower your social security bill as an American freelancer in Italy and what should you know before taking the Italian driving test? Find out in our latest Americans in Italy newsletter.

A vintage car pictured on an Italian road
A vintage car pictured on an Italian road. Photo by Daniel Hansen on Unsplash

Welcome to our regular look at everything you need to know about life in Italy for The Local’s readers from the US. This newsletter is published monthly and you can receive it directly to your inbox before we publish by going to newsletter preferences in ‘My Account’ or following the instructions in the newsletter box below.

Freelancing is an attractive option for those seeking the freedom and flexibility of working for themselves.

In Italy, this may occasionally also be the only viable route as many companies are unable (or unwilling) to pay high employee taxes, and instead only work with self-employed contractors.

Generally speaking, freelancers in Italy pay two main types of tax: income tax and social security contributions to INPS.

Under the ‘ordinary regime’ (regime ordinario), you’ll pay Italy’s standard income tax IRPEF, which ranges from 23 to 43 percent of your taxable income depending on your earnings. But if you qualify for Italy’s popular ‘flat-tax regime’, you’ll pay five percent of your taxable income for the first five years and 15 percent from there on out.

As for social security, freelancers who are not enrolled in a professional association must pay into a state benefits scheme called gestione separata (literally ‘separate management’), with contributions set at 33 percent

But a special Italy-US bilateral agreement aimed at mitigating the effects of citizenship-based taxation means that American freelancers can significantly lower their tax bills by paying social security in the US instead of Italy.

Here’s how you can take advantage of it. 

How to lower your social security bill as an American freelancer in Italy

Driving is often a necessity in Italy as, outside of large urban areas, many parts of the country lack adequate public transport services.

But this can be tricky for holders of non-EU licences as Italian rules state that they can drive on national roads for a maximum of one year from acquiring residency.

After that, they need to exchange their non-EU licence for an Italian licence or, if that’s not possible, take an Italian driving test in order to get one.

As, barring diplomatic staff and their family members, the US doesn’t currently have a bilateral licence exchange agreement with Rome, American nationals living in Italy must get an Italian licence to continue legally driving in the country following the one-year window.

But passing Italy’s driving test can be a major challenge, not least because the theory quiz requires a significant amount of technical knowledge and cannot be taken in English

US citizen Barbara Giuliano Di Fabio told us how she managed to get her own Italian driver’s licence, sharing her best tips for fellow Americans looking to do the same. 

‘I felt like a rookie’: How one American finally got her Italian driver’s licence

While the theory quiz is generally regarded as the most daunting part of Italy’s driving test, that doesn’t mean that the road exam is without challenges. 

Driving a manual car (macchina con cambio manuale) after you’ve driven automatic transmission vehicles (macchine con cambio automatico) all your life can be one of them.

But can you only take Italy’s practical driving test if you drive a car with a manual gearbox or is there an option for automatic vehicles?

Can you only take Italy’s practical driving test if you drive a manual car?

Have your say: If you’d like to share your opinion or tell us about an experience you’ve had while living in Italy, please leave a comment below this article or get in touch by email.

And if you have any advice for other American readers who are considering moving to Italy, or questions of your own, you can add them to our ongoing survey here.

Thanks for reading and please get in touch with us by email if you have any feedback on this newsletter.

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AMERICANS IN ITALY

How to lower your social security bill as an American freelancer in Italy

A special bilateral agreement means that American freelancers can usually lower their tax bills by paying Social Security in the US instead of Italy. But exactly how can you take advantage of it?

How to lower your social security bill as an American freelancer in Italy

Freelancers in Italy who register for a VAT number (called a partita Iva) pay two main forms of tax: IRPEF, or income tax, and INPS, which are Italian social security contributions.

However, the US is one of just two countries worldwide that uses citizenship-based taxation instead of residence-based taxation. That means US citizens must file US tax returns even if they move abroad – and even if they don’t actually owe any tax.

Because of this citizenship-based taxation, Italy and the US have signed a bilateral social security agreement allowing Americans to pay US Social Security instead of INPS.

Why paying US Social Security can save you money

This bilateral social security agreement can be good news for US freelancers. Professional associations such as the Italian Bar Associations (Ordine degli avvocati) and the National Order of Architects (Ordine degli architetti) have separate pension funds that members can pay into, but foreign professionals often don’t qualify for membership.

Freelancers of any nationality who are not enrolled in a professional association must pay into a state benefits scheme called the gestione separata.

The INPS contribution for the gestione separata is currently 33 percent. That number doesn’t include income tax – just Social Security. By contrast, the US self-employment tax – which covers Social Security and Medicare taxes – is 15.3 percent.

For US freelancers who aren’t enrolled in an ordine, the US Social Security savings are substantial.

How to pay US Social Security instead of INPS

Get a coverage letter

Freelancers who want to pay US Social Security must first request a certificate of coverage from the US Social Security Administration to provide proof that they are exempt from paying Italian INPS. The letter can now be requested online and is valid for five years. 

READ ALSO: LISTED: The visa options Americans can apply for to live in Italy

Pay quarterly self-employment taxes to the IRS

Continue filing a US tax return. Self-employment taxes are calculated using two main forms: a Schedule C (1040) with income or losses, and a Schedule SE self-employment tax form. Freelancers must pay estimated quarterly taxes in January, April, June and September. The amount is based on the previous year’s earnings and can be paid online. Any differences between the estimated tax paid and the actual amount due are reconciled when you file your annual tax return.

Continue paying Italian income tax to the Italian Revenue Agency

Freelancers must continue filing an Italian tax return and paying income tax (IRPEF) in Italy. However, instead of paying Italian social security (INPS), they submit their Letter of Coverage provided by the US Social Security Administration.

FAQs

Are there restrictions on what income I can pay Social Security on?

Americans can pay Social Security on all freelance income, even if the client is located in Italy and pays the invoice in Italy.  

If I paid INPS in the past when I was eligible for Social Security, can I get a refund and pay Social Security instead?

Generally speaking, a taxpayer who makes INPS contributions that were not in fact due can request a reimbursement. However, it can take a long time. The money is refundable within 10 years. 

My Italian accountant said I have to pay INPS even as an American. What should I do?

Many Italian accountants are not aware of the US Social Security exception. 

“The social security agreement between Italy and the United States has existed since the 1970s and is still in force, but it’s not well known,” said Andrea dell’Aquila, a certified chartered accountant in Milan. “It’s quite specific and not well publicized.” 

Dell’Aquila suggests working with a commercialista who specializes in international clients and social security benefits. 

Information about the bilateral agreement is also available on the INPS website in addition to the Social Security Administration site.  

Can I still charge Italian clients 4 percent for social contributions if I am paying US Social Security instead of Italian contributions?

Under Italian law, freelancers can charge clients an extra 4 percent on each invoice to help cover the cost of social contributions, and the client is obligated to pay. However, the law specifically refers to INPS, Dell’Aquila said. 

“If you don’t pay INPS, you can still ask for a Social Security contribution, but you can’t ask by virtue of the law,” he said. 

READ ALSO: Americans in Italy: Is it worth paying for professional help with your taxes?

The client can decide whether to pay the contribution, which is treated like regular income under Italian tax rules. 

Key vocabulary

Partita Iva – Tax identification number

Libero professionista – Freelancer

IRPEF – Italy’s main income tax

INPS – Italy’s National Institute for Social Security 

Gestione separata – INPS’ state benefits scheme for freelancers

Commercialista – Tax accountant

Please note that The Local is unable to advise on individual cases. Find more information on the INPS website or seek independent advice from a qualified tax professional.

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